Martin Luther King Jr. Holiday - OAKS Availability
The State of Ohio has designated Monday, January 21, 2008, as a state holiday, Martin Luther King Jr. Day. Due to the holiday, the OAKS Financials (FIN) and Human Capital Management (HCM) systems are available to users, but neither the OAKS Help Desk nor the OAKS staff is available for functional support. Agencies will be able to send interface files to the OAKS HCM FTP site and the OAKS Batch Team will be running a HCM nightly batch cycle. There will not be a Financials (FIN) batch as well as the FIN FTP site will not be available.

Billing Module Launched Today
Today, OAKS accomplished its fifth release by launching the OAKS Billing Module. The following Department of Administrative Services programs will utilize the new OAKS billing functionality:

Administrative Support Division:
         IT Services: Desktop Services
         IT Services: LAN

General Services Division:
         245 N. High St. parking
         Ohio Department of Health Vital Statistics security fee
         Lottery Printing customer service fee
         Ohio Department of Job and Family Services Purchasing customer fee
         Rhodes State Office Tower parking fee
         SAO College seminar fee
         SAO local admin certification fee

Human Resources Division State Payroll Administration:
         State Payroll Administration
         Supplemental Retirement

The OAKS Billing Module will enable users to create bills, print invoices and correct invoices. Once a bill is created, the OAKS Billing Module automatically routes an invoice into OAKS Accounts Receivable as a pending item. In addition, revenue created from Billing is posted directly from the Billing Module to the OAKS General Ledger.

The purpose of the OAKS project is to implement an enterprise resource planning (ERP) system to improve the efficiency and effectiveness of the administrative processes of the State of Ohio. Completion of the entire system is set for July 2008.

For further information contact:
OAKS Communications at OAKS.Communications@oaks.state.oh.us

The facility with which FIN Release 3 was deployed was no accident, however.  “It was the result of careful and deliberate planning,” said OAKS Executive Program Manager David L. White.  In order to ensure the seamless transition from various old and fragmented business applications and the State’s Central Accounting System (CAS), the OAKS PMO offered a comprehensive program of training and on-going customer support. Formal training, consisting of web-based, instructor-led and self help courses, began May 1 and continues through the end of July.  Once formal training ends, ongoing help, in the form of frequently updated, detailed job aids, is available at http://oakstraining.ohio.gov.